Proposal Coordinator

Department: Corporate/Administrative

Employment Type: Full Time

Location: Baton Rouge, LA

Reporting To: Lesley Davis

Description

Are you ready to inspire, engage and deliver? For almost 50 years, Waggoner has delivered sound results through a culture of integrity, service, and creativity to benefit our clients. Waggoner has more than tripled in size over the last five years and growth is expected to significantly increase through the addition of talented professionals.

What does that mean for you? Waggoner differentiates itself as a leader in water, wastewater and transportation and provides full engineering services across 17 offices and 5 states; we need professionals who are inspired to spearhead growth, engaged as discipline leaders in their respective fields and who consistently deliver quality and timely infrastructure solutions to our growing list of clients.

Waggoner Engineering has an exciting opportunity for a Proposal Coordinator to join our Marketing and Proposal team. This position will be either hybrid at any of our locations or a remote opportunity. The Proposal Coordinator will design and assist with the development of proposals, qualifications packages, awards submittals (as needed) and other custom marketing materials. This effort requires:

Your Primary Responsibilities will include

Working with cross-functional teams, including senior business development staff, project managers and technical staff, to collect and develop information
Experience writing RFP responses;
Knowledge of the municipal, construction and transportation industries;
Coordinating with vendor partners to request and process information;
Tracking information from various sources and compiling/organizing into a unified document;
Editing technical information for proper grammar, spelling and readability;
Updating project profiles, staff resumes and maintaining accurate information in CRM;
Advanced Adobe InDesign proficiencies;
Advanced Microsoft Office proficiencies to include Word, Excel, Outlook and PowerPoint;
Design and layout skills;
Assembling the final product in compliance with client-specific instructions;
Ability to effectively manage multiple priorities with strict deadlines;
Strong interpersonal/communication skills;
Ability to quickly adapt to a changing environment with an upbeat attitude and entrepreneurial spirit; and
Self-motivated I self-starter.

Minimum Requirements:

Bachelor's degree in English, Journalism, Communications or Marketing or similar discipline;
Minimum of 3 years of experience in a professional office environment with an Architectural/Engineering firm, construction firm or similar is required; applicable internships will be taken into consideration;
CRM experience
Candidates must have strong written and verbal communication skills, be self-directed and organized with strong follow-through, and have the ability to take ownership of assignments.

Experience with additional Adobe Creative Suite programs (Photoshop, Illustrator)
Deltek Vision/Deltek Vantagepoint experience
5+ years of experience is preferred

Why Join Our Team

We know work isn't only about what you do, it's also about who you work for and with! Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work life balance, including:

WEI Incentive Program
Healthy Workplace Program
Employee Referral Bonus
Competitive Health Benefits
Career Development and Training
Flexible/Hybrid Schedule
Community Service Opportunities
Worldwide Travel Assistance

Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Applied

Initial Screening

1st Interview

Offer

Hired